Information For Parents

Are you looking to employ a nanny and don't know where to start? We provide comprehensive information and advice relating to employment matters, contracts, insurance & taxation.  You'll find everything you need to know about employing a nanny here and ready to use documents for you in our online shop for parents.

A Happy Family
Employing a Nanny

Selecting a nanny to take care of your family need not be a daunting task.  You need to take your time, be sure of your requirements and stick with them.  


If you intend to use a nanny agency you should again, take your time.  Agencies vary considerably in their approach.  A reputable agency will require a great deal of information from you so that they can assist you in finding the right nanny for you and your family.  If they don’t, it might suggest they’ve not carried out stringent checks on their nannies either.  Checks such as:  

  • First Aid

  • DBS

  • Reference checks

  • Qualifications

  • Employment History


A reputable agency will want to get it right for you first time and to make the recruitment process as smooth as possible.  They should offer after placement support and advice regarding your legal obligations as an employer; contracts of employment; pensions; taxation and so on.


Finding your Nanny Online

We appreciate that, due to time constraints, many parents favour online specialist nanny websites featuring jobs from both parents and nanny agencies, to find there nanny and, providing you apply caution, this can be a fruitful way of finding your next nanny.  With safety in mind, BAPN has partnered with Nannyjob, the UK’s largest specialist nanny website featuring jobs from both parents and top nanny agencies.  You can access  from here.

Employment status
Under HMRC (HM Revenue & Customs) rules, nannies cannot generally be classed as self-employed for the following reasons:

Nannies are employed by you and work in your home.   If you wish for your nanny to work on a self-employed basis you must consider the following - 


A worker is considered 'self-employed' if they:

  • Can hire someone else to do their work or engage helpers at their own expense

  • Risk their own money

  • Provide the main items of equipment needed to do their job, not just the small tools that many employees provide for themselves

  • Agree to do a job for a fixed price regardless of how long the job may take

  • Can decide what work to do, how and when to do the work and where to provide the services

  • Regularly work for a number of people

  • Have to correct unsatisfactory work in their own time and at their own expense.

A worker is considered employed if they:

  • Have to do the work themselves

  • Can be told at any time what to do, where to carry out the work or when and how to do it

  • Work a set number of hours

  • Can be moved from task to task

  • Are paid by the hour, week or month

  • Can be paid overtime or receive bonus payments.

A nanny may be considered self-employed if they:

The above quite clearly demonstrates that in the majority of cases the role of the nanny does not sit within the self-employed category.  Should you need any further advice on this subject please contact us

Nanny Job Description
  • Nanny job description - a precise job description should be drawn up, preferably with the nanny and discussed in detail before they start working for you.  This is the best way of avoiding misunderstandings later.  If there are any house / family rules, we suggest these should be discussed now and, if appropriate, included as an annex to the job description.

Nanny Contract
  • Nanny contract - it is a legal requirement to issue your employee with a written contract of employment. You should agree the terms of the contract with your nanny and each sign and keep a copy. BAPN can provide you with a template contract and advise you on how to tailor the contract to meet your needs and to ensure your expectations are realistic.   Visit our Shop for details.

Paying your Nanny
  • Employing a nanny can seem like a daunting prospect, particularly if you've never been an employer before. Getting it right first time is a must which is why BAPN has partnered with Nannytax, the UK’s nanny payroll market leader

  • Nannytax, a one stop shop for employing a nanny: Nanny PAYE, Pensions and Insurance.  As the original and market leading nanny payroll company, Nannytax takes away the Nanny PAYE hassle from employers and nanny.  They deal with HMRC for you and provide additional services to ensure pensions and insurance are covered.  Delivering an outstanding Customer Service is important to both BAPN and Nannytax, to ensure that you feel the administration side of employing a nanny is taken care of and in safe hands.

  • You are also responsible for paying your nanny statutory sick pay; statutory maternity pay and holiday pay.  You must also provide a pension.  You should familiarise yourself with your employer obligations and be confident you fully understand the commitment and the time involved before you attempt to employ your nanny.

Employer Insurance
  • It is a legal requirement for all UK employers, including domestic employers, to hold Employers Liability Insurance.  Our partners, Nannytax, has designed a policy specifically for nanny employers.  Employers Liability Insurance protects you should your employee become ill or injured as a result of their job.  See

  • If you employ a BAPN nanny you can get 13 months for the price of 12, contact us for your discount code.

  • Employing a nanny can seem like an overwhelming task but, with due consideration before embarking on the process should enable you to find the best nanny to suit your family needs.  At BAPN we’re here to help you get it right first time.  Should you have any queries please don’t hesitate to contact us

Mediation Service

So, you’ve found your ideal nanny.  You’ve carried out a thorough interviewing process and nanny and your children have hit it off straight away.  In the majority of cases everything will go without a hitch.  But sometimes an issue arises between nanny and employer and no matter how hard one or the other tries, it can feel unresolvable.  If you find yourself in such a situation and after endless attempts to put right the issue just will not go away, don’t let matters reach a point of no return.  Don’t terminate the arrangement without considering mediation.

BAPN’s Partner, Attenborough Law, specialises in offering meditation solutions to resolve disputes.  They strive to help clarify and amend the issues between employer and employee, to help restore harmony to the workplace.  

If you think you and your nanny would benefit from mediation, if there’s an underlying issue neither of you can resolve, then speak to them and suggest mediation.  

Attenborough Law is completely independent, all work is guaranteed to be confidential.  Mediators are fully qualified and, if your nanny is a BAPN member, you can access mediation support at a discounted rate.  

For further details, contact Tel: 01332 558508